Harvest Leader Manual

  Harvest: posting


If the meeting with the property owner is close to the time that the crop will be ready, then the date may be set when the site is scouted. If the date is not set at that meeting, work with the harvest director to keep in touch with the property owner so there can be as much lead time as possible to post the harvest for signup. When the harvest leader and harvest director have set a date and time for the harvest with the property owner, call or email this information to the database manager.

The harvest cannot be posted for public signup without these essential pieces of information:
  • Crop
  • Harvest leader
  • Harvest date
  • Harvest time
  • Number of pickers needed. You can also set the number of assistants that are needed.
  • Short text for the public Harvests page. This is one or two sentences that describe the crop and the general location. It should be enough information that volunteers can decide whether or not to sign up.
  • Longer text for those who do sign up. This includes a description of the crop, what to bring, special circumstances, and directions to the harvest.
Small harvest roster slots are usually filled by harvest leaders and trainee leaders and are usually not posted for public signup. This is to provide as much experience as possible for them. Leaders of small harvests can use the eMailer to easily send invitations to other leaders and trainees to sign up for the harvest, although they also can be checking the Season Planner to see what small harvests are available. The second link on the Harvest Information and Roster page should be used as this enforces the limit on the number of pickers.


If the meeting with the property owner is close to the time that the crop will be ready, then the date may be set when the site is scouted. If the date is not set at that meeting, work with the harvest director to keep in touch with the property owner so there can be as much lead time as possible to post the harvest for signup. When the harvest leader and harvest director have set a date and time for the harvest with the property owner, call or email this information to the database manager.

The harvest cannot be posted for public signup without these essential pieces of information:
  • Crop
  • Harvest leader
  • Harvest date
  • Harvest time
  • Number of pickers needed. You can also set the number of assistants that are needed.
  • Short text for the public Harvests page. This is one or two sentences that describe the crop and the general location. It should be enough information that volunteers can decide whether or not to sign up.
  • Longer text for those who do sign up. This includes a description of the crop, what to bring, special circumstances, and directions to the harvest.
Small harvest roster slots are usually filled by and are usually for public signup. This is to provide as much experience as possible for them. Leaders of small harvests can use the eMailer to easily send invitations to other leaders and trainees to sign up for the harvest, although they also can be checking the Season Planner to see what small harvests are available. The link on the Harvest Information and Roster page should be used as this enforces the limit on the number of pickers.


Which piece of information is not needed to post a harvest for sign up?
Harvest leader
Tools to bring to the harvest (clippers, buckets, etc.)
Harvest time
The short information that is included on the public Harvests page
Has the crop address so that volunteers can go there directly.
Is not specific about the location.
Is not necessary in order to post the harvest.
Backyard harvests:
Are often added to the Season Planner without posting them for public signup.
Do not have picker limits.
Do not appear on the Season Planner.