Harvest Leader Manual

  Database: web pages


The Pages Index has a list of most database pages and is the best place to start. It is found here. From there you can click on links to find the pages that you need. Many of the pages have a Help file associated with them that describes the page and how to use it. When there is a Help file available, you will see "HELP FILE" at the far right of the third line of the navigation bar. Clicking on that link opens the Help file. The main pages are in the middle and bottom lines of the navigation bar at the top of the page where it says "VIEW LINKS" and "CHANGE LINKS." Not all of these pages are accessible by harvest leaders. The first three of them show just the tables that were already described in the previous section:

Crops, Volunteers, Harvests

Email Addresses: You can quickly get lists of names and emails from harvest rosters. This is most useful when you want to contact everyone who has checked off the box that says they can assist at the harvest, for instance, if you want someone to come early to help set up.

Picker Finder: Typing in the first letters of a person’s last name will produce a list of volunteers that match. You can then click on the volunteers’ names to get their registration information such as email address or phone number.

Season Planner: This page lists all of the harvests in order of harvest date. It has contact information for the crop owner, harvest leaders and coordinator. There are links to the detailed information about the crop and the harvest.

Clicking on the “Harvest Info” link in the Season Planner, or the “Harvest Details” in the Harvest List, goes to:

Harvest Information and Roster page that has all of the information about that harvest including the crop information and complete roster. The roster has links for each person that shows their harvest history.

The Harvest Information and Roster page has a box that has links to several versions of information packets to take to the harvest that include rosters, lists of assistants, etc.

There are links that will allow you to sign up for a harvest even if it is already full. It can sometimes be necessary for harvest leaders to add people to the roster by sending them a link. These are special cases, such as when the harvest leader has forgotten to sign up or wants to add a particular assistant.

eMailer: This is used to send emails to people listed in the database. Its advantage over your usual email program is that it draws lists directly from the database. It is most commonly used to quickly select volunteers who have signed up tp to assist at a harvest so that assignments can be sent to them before the harvest.

Documents: This page includes downloadable information and forms for planning and managing harvests. Although the page is accessible to the public, some of the files show on the page only if the viewer is signed in on the database. This is to prevent unauthorized people from downloading some files. All files are pdf format.


The Pages Index has a list of most database pages and is the best place to start. It is found here. From there you can click on links to find the pages that you need. Many of the pages have a Help file associated with them that describes the page and how to use it. When there is a Help file available, you will see "HELP FILE" at the of the navigation bar. Clicking on that link opens the Help file. The main pages are in the middle and bottom lines of the navigation bar at the top of the page where it says "VIEW LINKS" and "CHANGE LINKS." Not all of these pages are accessible by harvest leaders. The first three of them show just the tables that were already described in the previous section:

Crops, Volunteers, Harvests

Email Addresses: You can quickly get lists of names and emails from harvest rosters. This is most useful when you want to contact everyone who has checked off the box that says they can assist at the harvest, for instance, if you want someone to come early to help set up.

Picker Finder: Typing in the first letters of a person’s last name will produce a list of volunteers that match. You can then click on the volunteers’ names to get their registration information such as email address or phone number.

Season Planner: This page lists all of the harvests in order of harvest date. It has contact information for the crop owner, harvest leaders and coordinator. There are links to the detailed information about the crop and the harvest.

Clicking on the “Harvest Info” link in the Season Planner, or the “Harvest Details” in the Harvest List, goes to:

Harvest Information and Roster page that has all of the information about that harvest including the crop information and complete roster. The roster has links for each person that shows their harvest history.

The Harvest Information and Roster page has a box that has links to several versions of information packets to take to the harvest that include rosters, lists of assistants, etc.

There are links that will allow you to sign up for a harvest even if it is already full. It can sometimes be necessary for harvest leaders to add people to the roster by sending them a link. These are special cases, such as when the harvest leader has forgotten to sign up or wants to add a particular assistant.

eMailer: This is used to send emails to people listed in the database. Its advantage over your usual email program is that it draws lists directly from the database. It is most commonly used to quickly select volunteers who have signed up tp to assist at a harvest so that assignments can be sent to them before the harvest.

Documents: This page includes downloadable information and forms for planning and managing harvests. Although the page is accessible to the public, some of the files show on the page only if the viewer is signed in on the database. This is to prevent unauthorized people from downloading some files. All files are pdf format.


The page that has direct links to most other pages is named:
Harvest Information and Rosters page.
All Database Links page.
Pages Index.
All users should:
Familiarize themselves with only the pages listed in this manual.
Thoroughly explore every page on the website so they can learn where to find information.
Limit their time online so that others can access data too.
This manual:
Includes all that you need to know about how to use database pages.
Lists only a few of the important pages.
Has direct links to Help files.
Help files can be found:
At the far right of the third line of the the navigation bar.
At the far left of the third line of the the navigation bar.
At the far right of the second line of the the navigation bar.